AI meeting minutes generator for city and town clerks

Minutes night just got shorter.

Hand over the posted agenda and the meeting transcript. You get draft minutes in your town's format, item by item, with the lines worth a second look already flagged.

Try it with your last meeting See a sample draft

Image 1 · your screenshotA draft open in the app: agenda items in order, one line flagged.

Meeting adjourned

Image 2 · your graphicThe meeting is over: an empty council room or a desk at night. An illustration or your own photo, not stock.

Files in hand

What you hand over

Two things you already have.

The agenda you posted before the meeting, and the transcript after it. Upload a file, paste the text, or upload the recording and it gets transcribed for you.

Agenda · posted 2026-10-10Regular meeting agenda11 items

Transcript · 1:42:10Meeting recording, transcribed1 recording

Agendas as PDF or Word. Transcripts as any transcription tool's export, or pasted text.

Image 3 · your screenshotThe upload step, with the agenda and the transcript added.

Draft back

What you get back

A draft that follows your agenda.

Every agenda item gets its own section, in the order you posted it, written the way your town writes minutes. Motions, seconds and votes are set down under the item they belong to.

Said at 01:12:40

"…so moved. Is there a second? Second. All in favor? Opposed? Okay, that carries."

Written under item 04

Motion to adopt the 2027 water rate schedule. Moved by Ward 1, seconded by Ward 3. Carried 4–1.

Second look

What gets flagged

The lines worth a second look.

Where the transcript is unclear, or a detail has to be exactly right, like a vote count or a name, the line is flagged. You confirm it or fix it. Nothing is final until you say so.

Sample draft · Regular meeting · 2026-10-14

11 items8 done3 to check

02Approval of the September minutes. Moved by Ward 2, seconded by Ward 4. Carried 5–0.00:04:31

03Public comment. Two residents spoke on the Elm Street sidewalk project.00:09:50

Water rate schedule. Moved by Ward 1, seconded by Ward 3. Carried 4–1.Check the vote count

01:12:40

Sign-off

What it doesn't do

It drafts. You keep the record.

Sunny Civic doesn't record your meeting, file anything, or publish to your website. It hands you a draft. You review it, sign it and post it the way you always have.

Youreview it.

Yousign it.

Youpost it.

Questions

Questions clerks ask

Do I need to record the meeting a special way?

No. Use the recording you already make, or a transcript if you have one. Sunny Civic doesn't record meetings.

Our minutes have their own format. Will the draft match?

The draft follows your town's format, item by item. You can change anything before it's final.

Will it get names and votes right?

It flags the lines it isn't sure of, so you can check them against the recording. You confirm every flagged line before the minutes are final.

Does it post or file the minutes for me?

No. You get a draft to review. Posting and filing stay with you, the same as now.

Next meeting

Your next meeting is already on the calendar.

Try it on the last one first. Tell us where you clerk and we'll set up a walkthrough on one of your own meetings.